Calligraphy Class Accommodation Request Form Template

Help students request accommodations for calligraphy classes, including adapted pens, paper positioning, seating, vision and hearing support, and preferred instruction formats.

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Calligraphy depends on fine motor control, steady positioning, and close observation, so small adjustments can make a big difference to a student's experience. This calligraphy class accommodation request form lets students tell instructors what would help before class, instead of raising it in front of the group on the day.

After contact details and the class name and date, the form covers the hands-on side first. Students who need pen or writing tool modifications choose from options such as larger holders, adaptive grips, weighted pens, or left-handed tools, and students who need paper or surface adaptations can request slant boards, non-slip mats, or arm support. Those detailed questions appear only when the student says yes.

The form then asks about seating and mobility, vision, hearing, sensory sensitivities, instruction formats, and preferred pace. Students can say whether they will bring a support person, which opens a question about that person, and can share medical considerations, past experience, and how they would like to be contacted. Instructors and studios get a full picture they can use to set up the room and materials.

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Frequently asked questions

When should students fill in this form?

Ideally at registration or at least a week before the class, so you have time to source tools like weighted pens or slant boards. Add the link to your booking confirmation email to make it easy to find.

Which questions only appear for some students?

The pen modification options and details appear only for students who need writing tool changes, and the positioning options appear only for those who need paper or surface adaptations. A question about the support person appears only if the student will be accompanied.

Do students have to share medical information?

No. The medical considerations question is optional and is there to help you respond appropriately in an emergency or plan breaks. Let students know who will see their answers.

Can I use it for other art or craft classes?

Yes. The seating, vision, hearing, and instruction questions apply to most hands-on workshops. Replace the pen and paper options with tools that fit your medium, such as brushes, knitting needles, or pottery tools.

How should I respond to a request?

Use the preferred contact method and deadline answers to reply in the way and time frame the student asked for. Students can also request a short consultation before class, which is a good chance to confirm what you have prepared.

Who is this template for?

It suits calligraphy studios, community art centers, adult education programs, and independent instructors who teach in person. Online instructors can keep the instruction format and communication questions and drop the room setup sections.

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