Freight Shipping Quote Request Form Template

Collect freight quote requests with the shipment volume, weight, required delivery date, cargo insurance preference, and a phone number for follow-up.

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Freight pricing depends on the size, weight, and timing of a shipment, and customers rarely include all of that in a first email. This quote request form asks for those details in a fixed order, so dispatchers and sales staff can price a load without chasing missing information.

Each question has its own screen. The customer gives their name, enters the shipment volume in centimeters and meters, adds the weight, and picks the required delivery date. A yes or no question then asks whether they want to add cargo insurance for a flat fee, and the form closes by asking for a phone number so your team can call back with a quote.

The form is deliberately brief, which suits customers requesting a price on the go. Most carriers will want to add pickup and delivery locations, and possibly the type of goods, before using it. Both fit naturally right after the shipment weight.

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Frequently asked questions

Who is this freight quote form for?

It is built for freight forwarders, trucking companies, and logistics providers that quote shipments individually. Customers fill it in from your website or a shared link, and your team follows up by phone with a price.

Does the form ask for pickup and delivery addresses?

Not by default. Most carriers should add origin and destination questions, since distance is one of the biggest factors in freight pricing. Adding them right after the weight question keeps the shipment details together.

How should customers enter shipment volume?

The volume question asks customers to use centimeters and meters, which keeps measurements consistent across requests. If you work in feet and inches or cubic meters, update the guidance so every request arrives in the units you price with.

How do I set the cargo insurance price?

The insurance question shows a flat $125 fee in its description. Change that amount to your own price, or explain how insurance is calculated, such as a percentage of declared value, so customers know what they are opting into.

Why does the form ask for a phone number instead of an email?

Freight quotes often need a quick conversation to confirm details like site access, loading equipment, or timing. A phone number lets your team call back directly. Add an email question as well if you send written quotes.

Can I use this form for international shipments?

Yes, with a few additions. Add questions for origin and destination countries, the type of goods, and the preferred shipping mode, such as road, sea, or air, so your team has what it needs for customs and routing.

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