Form access & scheduling

Free feature

Form access and scheduling controls are available to all Fomr users.

You can control when your forms accept responses by closing them manually or setting scheduled open and close times. This is useful for deadlines, limited-time surveys, or when you need to temporarily stop collecting responses.

Accessing form access settings

To configure access settings for your form:

1. Open your form in the editor

2. Click the Settings tab in the right sidebar

3. Find the Access section

4. Configure your availability preferences

Closing forms manually

Sometimes you need to stop accepting responses immediately. Manual closing gives you instant control over form availability.

How to close a form

1. Go to Settings → Access

2. Toggle Close form to on

3. The form immediately stops accepting new responses

How to reopen a form

1. Go to Settings → Access

2. Toggle Close form to off

3. The form immediately starts accepting responses again

Tip

Closing a form doesn’t delete any existing responses. All previously submitted data remains safely stored in your account.

Scheduled access

For time-sensitive forms like event registrations, limited-time surveys, or seasonal campaigns, scheduled access automatically opens and closes your form at specified times.

Schedule form to open

Set a future date and time when your form should start accepting responses. Until that time, visitors will see a “form not yet open” message.

Use cases:

• Product launch feedback forms
• Event registration that opens at a specific time
• Surveys that should start on a particular date
• Coordinated campaign forms

To schedule a form to open:

1. Go to Settings → Access

2. Enable Schedule open

3. Select the date and time when the form should open

4. Save your settings

Schedule form to close

Set a date and time when your form should automatically stop accepting responses. After this time, visitors will see a “form closed” message.

Use cases:

• Application deadlines
• Limited-time offers
• Contest entry periods
• Survey collection windows

To schedule a form to close:

1. Go to Settings → Access

2. Enable Schedule close

3. Select the date and time when the form should close

4. Save your settings

Combining open and close schedules

You can use both scheduled open and close times together to create a specific availability window.

Example scenarios:

Scenario	Open	Close
Weekend survey	Friday 5:00 PM	Monday 9:00 AM
Event registration	2 weeks before event	Day before event
Flash feedback	Product launch time	24 hours later
Application period	January 1st	January 31st

Tip

Always double-check your timezone settings. Scheduled times use your account’s timezone.

What users see when form is closed

When someone tries to access a closed form, they see a friendly message indicating the form is not currently accepting responses.

The closed form page displays:

• A clear message that the form is closed
• The form name (so users know they’re in the right place)
• Your branding (if configured)

Note

The closed form message is automatically generated. Custom closed messages are not currently supported but may be added in future updates.

Access status indicators

Your form’s current access status is visible in the editor and dashboard:

Status	Meaning
Open	Form is accepting responses
Closed	Form is manually closed
Scheduled to open	Form will open at the scheduled time
Scheduled to close	Form will close at the scheduled time
Closed (scheduled)	Form was automatically closed by schedule

Best practices

Plan ahead for deadlines. Set up scheduled closing well in advance of important deadlines to avoid last-minute issues.

Communicate availability. Let your audience know when forms will be available, especially for time-sensitive submissions.

Test scheduled forms. For critical forms, test the scheduling by setting a close time a few minutes in the future, then verify it works correctly.

Consider time zones. If your audience spans multiple time zones, clearly communicate the deadline in a specific timezone (e.g., “Closes January 15th at 11:59 PM EST”).

Use manual close for emergencies. If you need to stop accepting responses immediately (e.g., you’ve reached capacity), use manual close rather than waiting for a scheduled close.

Keep forms accessible. Avoid unnecessarily restrictive access windows. Give respondents reasonable time to complete your forms.

Common scenarios

Event registration with deadline

1. Create your registration form

2. Set Schedule close to the registration deadline

3. Publish the form

4. Share with potential attendees

Limited-time survey

1. Create your survey

2. Set Schedule open to your launch date

3. Set Schedule close to your end date

4. Publish the form (it won’t be accessible until the open date)

Pause for maintenance

1. Toggle Close form to on

2. Make your updates

3. Test thoroughly

4. Toggle Close form to off when ready

Troubleshooting

Form closed unexpectedly

• Check if a scheduled close time has passed
• Verify no one else with access manually closed the form
• Review the access settings for any misconfiguration

Scheduled open/close not working

• Confirm the date and time are set correctly
• Check your account timezone settings
• Ensure the form is published (scheduling only works on published forms)

Users can still access closed form

• Clear any cached versions of the form
• Verify the close setting saved correctly
• Check if users have a direct link to a cached version