Form access & scheduling

Free feature

Form access and scheduling controls are available to all Fomr users.

You can control when your forms accept responses by closing them manually or setting scheduled open and close times. This is useful for deadlines, limited-time surveys, or when you need to temporarily stop collecting responses.

Accessing form access settings

To configure access settings for your form:

1. Open your form in the editor

2. Open the Configure tab

3. Go to the Access section

4. Configure your availability preferences

Closing forms manually

Sometimes you need to stop accepting responses immediately. Manual closing gives you instant control over form availability.

How to close a form

1. Open the Configure tab and go to Access

2. Toggle the close setting on

3. The form immediately stops accepting new responses

How to reopen a form

1. Open the Configure tab and go to Access

2. Toggle the close setting off

3. The form immediately starts accepting responses again

Tip

Closing a form doesn’t delete any existing responses. All previously submitted data remains safely stored in your account.

Scheduled access

For time-sensitive forms like event registrations, limited-time surveys, or seasonal campaigns, scheduled access automatically opens and closes your form at specified times.

Open form on a specific date

Set a future date and time when your form should start accepting responses. Until that time, visitors see the standard closed message.

Use cases:

• Product launch feedback forms
• Event registration that opens at a specific time
• Surveys that should start on a particular date
• Coordinated campaign forms

To open a form on a specific date:

1. Open the Configure tab and go to Access

2. Enable Open form on a specific date

3. Select the date and time when the form should open

4. Save your settings

Close form on a specific date

Set a date and time when your form should automatically stop accepting responses. After this time, visitors see the standard closed message.

Use cases:

• Application deadlines
• Limited-time offers
• Contest entry periods
• Survey collection windows

To close a form on a specific date:

1. Open the Configure tab and go to Access

2. Enable Close form on a specific date

3. Select the date and time when the form should close

4. Save your settings

Combining open and close schedules

You can use both scheduled open and close times together to create a specific availability window.

Example scenarios:

Scenario	Open	Close
Weekend survey	Friday 5:00 PM	Monday 9:00 AM
Event registration	2 weeks before event	Day before event
Flash feedback	Product launch time	24 hours later
Application period	January 1st	January 31st

Tip

Always double-check your timezone settings. Scheduled times use your account’s timezone.

What users see when form is closed

Whenever a form isn’t accepting responses — whether you closed it manually, it hasn’t reached its open date, or it has passed its close date — visitors see the same simple message:

Form is closed

This form does not accept responses at this time.

Note

The closed form message is automatically generated. Custom closed messages are not currently supported but may be added in future updates.

Best practices

Plan ahead for deadlines. Set up scheduled closing well in advance of important deadlines to avoid last-minute issues.

Communicate availability. Let your audience know when forms will be available, especially for time-sensitive submissions.

Test scheduled forms. For critical forms, test the scheduling by setting a close time a few minutes in the future, then verify it works correctly.

Consider time zones. If your audience spans multiple time zones, clearly communicate the deadline in a specific timezone (e.g., “Closes January 15th at 11:59 PM EST”).

Use manual close for emergencies. If you need to stop accepting responses immediately (e.g., you’ve reached capacity), use manual close rather than waiting for a scheduled close.

Keep forms accessible. Avoid unnecessarily restrictive access windows. Give respondents reasonable time to complete your forms.

Common scenarios

Event registration with deadline

1. Create your registration form

2. Enable Close form on a specific date and set it to the registration deadline

3. Publish the form

4. Share with potential attendees

Limited-time survey

1. Create your survey

2. Enable Open form on a specific date and set it to your launch date

3. Enable Close form on a specific date and set it to your end date

4. Publish the form (it won’t be accessible until the open date)

Pause for maintenance

1. Turn on the close setting in Configure → Access

2. Make your updates

3. Test thoroughly

4. Turn the close setting off when ready

Troubleshooting

Form closed unexpectedly

• Check if a scheduled close time has passed
• Verify no one else with access manually closed the form
• Review the access settings for any misconfiguration

Scheduled open/close not working

• Confirm the date and time are set correctly
• Check your account timezone settings
• Ensure the form is published (scheduling only works on published forms)

Users can still access closed form

• Clear any cached versions of the form
• Verify the close setting saved correctly
• Check if users have a direct link to a cached version